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Policies

Expand the headings below to view the OVA's policies and their rationale.

*NEW* - Person in Authority (PIA) Code of Conduct

Coaches play a vital role in shaping the youth of tomorrow through sport. The OVA relies on them and other persons in authority to be role models and to put young athletes on a path to success. The dynamic between coach and athlete gives rise to a power imbalance and a culture of unquestioned trust that can result in abuse. As such, it is imperative that all persons in positions of authority be held to a high standard of conduct. Abuse in sport, particularly sexual abuse and the grooming behaviour that precedes it, destroys the positive impact of sport and causes untold harm to victims and those around them. Consequently the OVA has a strong obligation to establish and maintain systems that prevent abuse and respond to conduct that poses risk to OVA athletes.

Tryout Window Policy

The OVA Tryout Window Policy is designed to alleviate stresses on clubs, athletes and families and to provide all clubs with an equal opportunity to select athletes.

Download the policy:

Implementation of Tryout Window

In 2014/15, The OVA underwent an extensive consultation process to evaluate the benefits of implementing a Tryout Window. This process took over a year and included feedback from the membership collected through online surveys, as well as an in-person Town Hall meeting. An Ad Hoc Committee was formed to review the Tryout Window proposal, review the membership’s feedback, determine if the proposal should be adopted, and to set the policy’s dates and parameters.  

The Ad Hoc committee determined that a Tryout Window should be adopted for following reasons:

  • To alleviate stresses on clubs, athletes and families.
  • To provide all clubs with an equal opportunity to select athletes.
  • To provide families with an opportunity to gather information and explore options.
  • To provide time for families to make an informed decision.
  • 70% of the membership surveyed felt that a Tryout Window was “extremely necessary”.
  • To define the season of play for indoor club volleyball.

 Additional Rationale
 

Tryout Window dates:

  • In many areas school gyms are not available during the first week of school.
  • Beginning a week after school starts offers clubs a chance to promote their tryouts to students.
  • The selected dates were the most popular dates identified by the membership survey.

Re-signing Period dates:

  • Provided enough time for clubs to communicate with their potential returning athletes.
  • Provided clubs with time to consider each team’s needs with regards to returning athletes and to organize their tryouts accordingly.

Adherence

Ontario Volleyball reserves the right to investigate any possible tryout infractions regardless of how the OVA learns about the incident. This is a self-policing policy and all OVA members are obligated to report any infractions and cooperate fully with the investigation. If Ontario Volleyball determines an offense has occurred, any one or a combination of the following sanctions will be taken, depending on the severity of the offense:

  • Letter of reprimand.
  • Fine of up to $1000.
  • Suspension for up to one year from all Ontario Volleyball events, beginning from the date when the investigation concluded to the individual, team or club.
  • Indefinite suspension from Ontario Volleyball events, beginning from the date when the investigation concluded to the individual, team or club.
  • Individuals, teams, or clubs suspended for more than one year must apply in writing for reinstatement as a member in good standing. Approval for reinstatement will be contingent upon a full review of the application by Ontario Volleyball.

An individual, team or club may appeal a sanction through the Ontario Volleyball Appeals Policy.

Concussion Policy

The OVA is committed to the long term health of our athletes. We work closely with the Ministry of Sport in Ontario to ensure that current and relevant health information is available to our members. For more information on concussion prevention, identification, management and treatment, we invite you to visit the Ministry's Concussion Program webpage.

We also invite you to check out the Holland Bloorview Concussion Centre's Concussion Handbook.

Download the OVA Concussion Policy:

Please also view the following resources from Parachute Canada:

The hitting warm up is an important part of game preparation, however, it does come with some inherent risks for both athletes and spectators. To reduce these risks, the OVA mandates that teams follow these warm up guidelines:

1. Athletes remain on one side of the net during a hitting warm up and those not hitting retrieve the balls on the opposite side.

2. Athletes should not be crossing under the net during hitting warm ups into the direct path of the balls.

3. Athletes should run around the outside of the court to retrieve balls.

4. Designate one side for attacking and one for retrieving. Ask spectators to avoid sitting on the retrieving side during warm up.

5. Hitting should be directed away from courts with active games and from spectator seating if possible

Athlete Transfer Policy

This policy is designed to empower athletes with the freedom of choice when determining their playing situation. It encourages athletes and parents to gather information and make informed decisions concerning the club selection. It demands that all coaches behave ethically in their relationships with athletes, parents and other clubs.  It stresses that coaches not initiate transfer discussions with any athlete within the OVA, but it encourages them to respond to inquiries initiated by parents and/or athletes.

Download the Transfer Policy and Procedures on Recruitment:

Screening Policy

Screening of personnel and volunteers is an important part of providing a safe sporting environment and has become a common practice among sport organizations that provide programs and services to the community.  The OVA is responsible at law, to do everything reasonable to provide a safe and secure environment for participants in its programs, activities and events.  The OVA takes very seriously, and is committed to, fulfilling the duty of care it owes to its members.  

The OVA requires each person to submit a VSS once every three (3) years from the date of completion (as stamped by the police department), upon which time you must submit a new one. Each person is also required to submit a copy of the OVA Screening Disclosure Form on an annual basis.

Learn More About Screening