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Travel & Accommodations

Stay To Play Policy

Ontario Volleyball has instituted a Stay to Play policy to ensure availability of accommodations for all participants while better managing competition costs. The Stay to Play policy is in effect for all Indoor Ontario Championships.

  • All travelling teams (125kms+/one way) are required to book hotel rooms through Hudson Travel Group (HTG Sports) to be eligible to play in the tournament.
  • The Clubs mailing address will be used to determine kms to RIM Park
  • A team must register in Ontario Championships to be eligible to book accommodations.
  • A team will be issued a booking code upon registration, that will need to be used when booking through HTG Sports.
  • A team can only block rooms for the event they have just registered in. They cannot pre-book other event dates, prior to registering in the other event.
  • The hotel booking process will be phased in, to match the phased OC’s registration
  • Ontario Volleyball offers exemptions from the Stay to Play policy for both teams and individuals under the following categories:
    • Proximity Exemption Request: If the team/athlete is based within the specified proximity distance from the competition venue or the team/athlete plans to stay with family or friends that resides within the proximity distance, the team/athlete may be eligible for an exemption from the policy.
    • Special Exemption Request: A Special Exemption Request will need to be completed for all other exemption requests. Requests will be considered on a case-by-case basis and will be reviewed by the Stay to Play Review Committee. This policy has been put in place to benefit teams, local event organizers and Ontario Volleyball alike.
  • More information will be released to Clubs in September 2018

2019 Ontario Championships Registration Process

Registration for the Ontario Championships will open and close for ALL teams on the following dates:

 

EVENT DATES

AGE DIVISIONS

REGISTRATION OPENS (Underage teams will be waitlisted)

REGISTRATION CLOSES

April 5-7

12UB, 14UG

Monday October 29, 2018 at 9:00am

January 14, 2019 at 11:59pm

April 11-13

14/15/17UB & 17UG

Monday November 5, 2018 at 9:00am

January 21, 2019 at 11:59pm

April 14-16

11U,12UG & 15UG

Monday November 12, 2018 at 9:00am

January 28, 2019 at 11:59pm

April 19-21

13UB/16UB & 16UG

Monday November 19, 2018 at 9:00am

February 4, 2019 at 11:59pm

April 26-28

13UG/18UG & 18UB

Monday November 26, 2018 at 9:00am

February 11, 2019 at 11:59pm

 

There is no phased in registration for teams wanting to play up.  When underaged teams register they will be immediately waitlisted.  When registration closes, and the number of available spots determined, waitlisted teams will be approved for full registration.  Approved teams will have 48 hours complete registration.  If an approved team does not accept their spot in the tournament within 48 hours receiving notification their spot will be given to the next eligible team. Waitlisted teams will be approved for full registration based on ranking. 

Hotel Booking Process

Ontario Volleyball has instituted a Stay to Play policy which will be managed by the Hudson Travel Group. The booking process will open 2 days after each event registration has opened as outlined below:

EVENT DATES

AGE DIVISIONS

HOTEL BOOKING OPENS

April 5-7

12UB, 14UG

Wednesday October 31, 2018 at 9:00am

April 11-13

14/15/17UB & 17UG

Wednesday November 7, 2018 at 9:00am

April 14-16

11U,12UG & 15UG

Wednesday November 14, 2018 at 9:00am

April 19-21

13UB/16UB & 16UG

Wednesday November 21, 2018 at 9:00am

April 26-28

13UG/18UG & 18UB

Wednesday November 28, 2018 at 9:00am

 

Teams must be registered in their respective Ontario Championship event and have a team ID code (found on the event receipt through NRS) prior to booking accommodations through Hudson Travel Group. The hotel booking process will begin 2 days after registration opens to alleviate the stress having the two processes open on the same day.

Waitlisted teams will not be permitted to begin the hotel booking process until they have fully registered in the event and have received their team ID code.

Travel Reimbursement

Teams travelling in excess of 300kms (one way) can be reimbursed for their mileage by completing and submitting the Ontario Championships Travel Claim Form: