The new Hotel Group Booking System has been designed to streamline the hotel booking process for Ontario Championships by removing the need to create an account within the HTG System, reducing the number of teams booking at the same time and allowing teams under 125kms to enter the booking process.

Teams who have registered for each Ontario Championships event will be divided into multiple booking groups by the OVA. Each group will have different access dates and times to book hotel rooms through the HTG booking site. There will be up to three groups per event. A week after event registration closes, all groups will be listed on the OVA website.

GROUP 1

Group 1 will consist of all teams traveling over 400+ km one-way to RIM Park or 550+ km one-way to the EY Centre, giving them priority booking.

GROUP 2 AND 3

All other teams will be randomly selected into booking groups 2 and 3 via the online Raffly’s random team generator tool. The number of teams in each group will vary based on total event registration and number of teams required to stay as per the Stay to Play policy. I.e. 125kms+ from RIM or 550+ from EY Centre.  

TEAMS WITHIN 125KMS

Teams within 125 km of the venue are not required to book hotels but can enter the booking process if they want to book rooms. These teams must register via  a sign-up form here. Teams must be in the lottery sign up form by January 5, 2025, at 11:59PM.

TEAM UPLOAD TO HTG PORTAL

The OVA and HTG will be uploading each team along with the team’s hotel booking contact into the HTG portal. This information was collected at the time of event registration in MRS.

• The email with your direct booking link will be sent to the contact’s email address you provided during the MRS Registration Process.
• If this person changes you must notify the OVA immediately to ensure booking links are emailed to the correct team staff.
• If you did not provide that information via MRS, please contact Carrie Campbell (ccampbell@ontariovolleyball.org) to get that information added in MRS for your team.

HOTEL BOOKING LINKS

The hotel booking links will no longer be posted on the OVA website, it will be sent to you via email.

• By doing the upload, OVA has eliminated the original first step of having to “set up your account within the HTG system”
• You must add Cathy@htgsports.com to your safe sender list to avoid this email going to spam.
• Please note that the email could take up to 5 mins from booking launch on your booking date for your assigned group.

BOOKING MULTIPLE TEAMS

Booking more than one team at a time will not be an option for this year, each team must be booked during the dates and times indicated below for their assigned group. The “book another team” option will not be available on the HTG booking system.

*Teams booking outside their assigned time will have their reservations canceled. 

IMPORTANT INFORMATION

• The OVA will not send individual reminders. If you miss your booking window, you will only be able to book after all groups have completed their bookings.
• Be prepared with a list of at least three preferred hotels to ensure a smooth booking process.
• Teams must still meet the minimum night requirement outlined in the Stay to Play Policy.
• Group assignments are final - teams cannot switch groups.
• Clubs with multiple teams in a single event cannot book rooms all at one time. They must adhere to the timelines listed above. 
• Initial room blocks are capped at 12 rooms, if your team requires more, please contact HTG.
• For more details and updates, bookmark the Hotel & Accommodations section on the OVA website.