Now that the age divisions are posted, teams need information on the hotel booking process!
Ontario Volleyball has instituted a Stay to-Play policy for teams travelling in excess of 101+kms one way, which will be managed by the Hudson Travel Group. The OVA must report "Heads in Beds" to Destination Toronto to be able to secure funding to offset the facility rental costs to make this large event happen. Without the Stay to Play policy, events of this scale cannot take place. Thank you for your support in bringing bigger and better events to Ontario Volleyball members!
For 2023, teams that travel in excess of 400+kms one-way to the Enercare Centre will be given early access to secure their hotel rooms. The OVA will email the direct booking links to all Club Contacts that qualify. The Club Contact will then be responsible for distributing these links to the teams in their club to complete the booking. The booking links will be active as of 9:00 a.m. on the day they are able to book. Rooming links will be distributed to clubs on February 1, 2023 with rooming lists due by February 22, 2023.
Clubs within 400kms one-way of the Enercare Centre can click on the links below for the event to secure their rooms as the preview link will go live for bookings at 12:00 p.m. as per the chart below. Note: If your Club falls under 101kms of Enercare Centre in Toronto, and your Club Team has decided to book accommodation, we ask that the bookings be made through Hudson Travel Group (HTG) to help support the event. Hudson Travel Group will work with your Team to ensure your needs are met.
It is suggested that each team blocks its entire needs for the team to ensure all parents/guardians, athletes and coaches stay at the same hotel. The link will be active at 9:00 a.m. on the day the booking process opens for each respective event.
The remaining teams will be able to access the booking portals from HTG as outlined below:
|Events||Hotel Booking Opens||Rooming Lists Due to Hotel||Preview Links||Booking Links|
Teams travelling over 400+ kms one way
|9:00 a.m. EST on Tuesday, January 17||9:00 a.m. on February 22, 2023||Click here||Being emailed directly to Clubs.|
|Event 1: Teams under 400kms one way||12:00 p.m. EST on Tuesday, January 17||9:00 a.m. on February 22, 2023||Click here||Will be posted January 17.|
Teams Travelling over 400+Kms one way
|9:00 a.m. EST on Wednesday, January 18||9:00 a.m. on February 22, 2023||Click here||Being emailed directly to Clubs.|
|Event 2: Teams travelling under 400kms one way||12:00 p.m. EST on Wednesday, January 18||9:00 a.m. on February 22, 2023||Click here||Wil be posted January 18.|
Teams must be registered in their respective Ontario Championship event and have a team ID code (found on the event receipt through MRS) prior to booking accommodations through Hudson Travel Group. The hotel booking process will be managed as per the dates in the chart above to alleviate the stress of having the two large event hotel booking processes open on the same day. Registration information can be found here.
For more information on how to create your account in HTG to learning more about special exemption requests, please visit: www.ontariovolleyball.org/accommodations