The Ontario Volleyball Association (OVA) invites all eligible Voting Members to attend the 2025 Annual General Meeting (AGM) on Sunday, December 14, 2025. The AGM provides members with important updates on the Association’s work over the past year, including the Annual Report, Committee Reports, financial statements, and elections to the Board of Directors.
This year’s AGM will be hosted virtually on Microsoft Teams. Meeting Check-In opens at 9:30 a.m., with the AGM taking place from 10:00 a.m. to 11:30 a.m.
Register to Attend the AGM
All Voting Members must register in advance using the link below:
https://events.teams.microsoft.com/event/314b066e-c71e-4fe4-ad96-f2c67a9b5025@1fc353ac-f64a-4dcc-8590-9863c162cd2e
Please register by December 11, 2025, to ensure you are included in the Simply Voting system. Use the same email address associated with your OVA Membership Registration System (MRS) account. Parents voting on behalf of a youth athlete must also include their child’s name during registration.
As outlined in the OVA By-laws, individuals registered as competitive players, parents/guardians of competitive youth athletes, coaches, referees, club leaders, or other recognized roles who are 18 years of age or older as of December 31, 2025, are entitled to vote.
Elections at the 2025 AGM
Three positions on the OVA Board of Directors are up for election:
- Treasurer (3-year term)
- Director-at-Large (2 positions, 3-year terms)
Applications must be submitted by November 24, 2025:
https://www.ontariovolleyball.org/nominations
Required documents include a signed consent from the nominee, a completed Board application form, a cover letter indicating the position of interest, a resume, and three references.
Submitting New Business
Voting Members who wish to submit new business for the AGM agenda must complete the New Business Request Form and email it to jljubicic@ontariovolleyball.org by Monday, December 1, 2025, at midnight.
Quorum and Auditor Appointment
Quorum is established when 30 Voting Members are present. Voting Members will also be asked to approve the auditor for Fiscal 2026:
MacNeill Edmundson Professional Corporation
82 Wellington Street, London, ON N6P 1C9
AGM Agenda
The full agenda is included in Appendix A of the AGM Notice package. Key items include the Annual Report, Committee Reports, audited financial statements, new business, and the election of Directors.
The full AGM Notice of Meeting is available in the member package.