Volleyball Canada invites applicants for the Office & Referee Administration (National Office) position.

Term: Full-time position
Anticipated start date: June 26, 2023
Salary: Dependent on experience and qualifications
Application Deadline: June 9, 2023

Applicants are to  send a cover letter, a resume and three (3) references by e-mail only, to: Thalia Hanniman- Human Resources Coordinator – Volleyball Canada – thanniman@volleyball.ca

Only those candidates selected for an interview will be contacted.

Responsibilities

Administration

• Be the primary contact for general inquiries: mail, phone and electronic communications
• Volleyball Registration System administrator
• Membership inquiries, and Volleyball Registration System support
• Maintenance of computer and paper filing systems
• Assist with the maintenance of office equipment
• Maintenance of VC templates, and contact lists
• Liaise with VC corporate suppliers and order office supplies
• Courier and postal contact
• Assist in the coordination of VC meetings and events (Annual General Meeting, Board of Directors meeting, staff meetings etc.)

Referees

• Day to Day support and communication of referee eligibility registration, requirements, and general inquiries with Provincial/Territorial Associations referee programs
• Coordination of referee registrations and reporting (trends and analysis)
• Liaison for referees regarding fee payment, and expense submissions
• Event Support, including general referee communications, coordination of accommodations and travel for referees and Referee Development Team
• Support communication resources (Rulebook, Newsletters, social media, Website)
• Assistance with resource support for National Referee Committee. Assist in meetings, clinic setup etc.

Eshop, Shipping and Receiving

• Responsible for E-Shop sales of merchandise and publications, and inventory records/maintenance
• Manage onsite storage, and maintain records of all offsite storage items
• Coordination of shipping and receiving, in conjunction with VC events staff
• Ensure all VC intellectual property is filed, ready for production
• Assist in the sourcing of samples and merchandise as required

Finance

• Data input into accounting system, receivables, and payables
• Assist VC’s Finance staff in all reconciliations as required (PayPal, Shopify, Bank accounts & Credit Cards)
• Preparation of reports for program areas
• Preparation of invoicing to VC customers
• Initiate required bank transfers, direct deposits and cheque runs
• Maintenance of all required supporting documentation
• Assists in preparation of monthly financial reports, audit files, and Sport Canada reports and applications
• Other duties as required by Volleyball Canada

Qualifications/Expertise

• Excellent interpersonal skills with the ability to communicate verbally and in writing with staff, athletes, volunteers, suppliers, and the public in a pleasant and professional manner
• Ability to show leadership to build and maintain excellent working relationships
• Demonstrated expertise in Microsoft Office is required
• The ability to work independently demonstrating good judgment, analytical, negotiation and business skills in a fast-paced environment with many conflicting priorities
• Strong organizational and time management skills with the ability to set priorities, multi-task and meet deadlines
• A positive attitude and an outgoing personality
• A valid driver’s license, and access to a vehicle
• Bilingualism (French/English) is an asset
• Previous experience with accounting software considered an asset