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Job Opportunity: Office & Referee Administrator (Volleyball Canada)

By Ontario Volleyball Association, 06/08/23, 4:45PM EDT


Volleyball Canada invites applicants for the Office & Referee Administration (National Office) position.

Term: Full-time position
Anticipated start date: June 26, 2023
Salary: Dependent on experience and qualifications
Application Deadline: June 9, 2023

Applicants are to  send a cover letter, a resume and three (3) references by e-mail only, to: Thalia Hanniman- Human Resources Coordinator – Volleyball Canada –

Only those candidates selected for an interview will be contacted.



  • Be the primary contact for general inquiries: mail, phone and electronic communications
  • Volleyball Registration System administrator
  • Membership inquiries, and Volleyball Registration System support
  • Maintenance of computer and paper filing systems
  • Assist with the maintenance of office equipment
  • Maintenance of VC templates, and contact lists
  • Liaise with VC corporate suppliers and order office supplies
  • Courier and postal contact
  • Assist in the coordination of VC meetings and events (Annual General Meeting, Board of Directors meeting, staff meetings etc.)


  • Day to Day support and communication of referee eligibility registration, requirements, and general inquiries with Provincial/Territorial Associations referee programs
  • Coordination of referee registrations and reporting (trends and analysis)
  • Liaison for referees regarding fee payment, and expense submissions
  • Event Support, including general referee communications, coordination of accommodations and travel for referees and Referee Development Team
  • Support communication resources (Rulebook, Newsletters, social media, Website)
  • Assistance with resource support for National Referee Committee. Assist in meetings, clinic setup etc.

Eshop, Shipping and Receiving

  • Responsible for E-Shop sales of merchandise and publications, and inventory records/maintenance
  • Manage onsite storage, and maintain records of all offsite storage items
  • Coordination of shipping and receiving, in conjunction with VC events staff
  • Ensure all VC intellectual property is filed, ready for production
  • Assist in the sourcing of samples and merchandise as required


  • Data input into accounting system, receivables, and payables
  • Assist VC’s Finance staff in all reconciliations as required (PayPal, Shopify, Bank accounts & Credit Cards)
  • Preparation of reports for program areas
  • Preparation of invoicing to VC customers
  • Initiate required bank transfers, direct deposits and cheque runs
  • Maintenance of all required supporting documentation
  • Assists in preparation of monthly financial reports, audit files, and Sport Canada reports and applications
  • Other duties as required by Volleyball Canada


  • Excellent interpersonal skills with the ability to communicate verbally and in writing with staff, athletes, volunteers, suppliers, and the public in a pleasant and professional manner
  • Ability to show leadership to build and maintain excellent working relationships
  • Demonstrated expertise in Microsoft Office is required
  • The ability to work independently demonstrating good judgment, analytical, negotiation and business skills in a fast-paced environment with many conflicting priorities
  • Strong organizational and time management skills with the ability to set priorities, multi-task and meet deadlines
  • A positive attitude and an outgoing personality
  • A valid driver’s license, and access to a vehicle
  • Bilingualism (French/English) is an asset
  • Previous experience with accounting software considered an asset