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Notice of Special Meeting of Members Called Regarding OVA Bylaw Revisions

By Ontario Volleyball, 10/07/21, 4:15PM EDT


As per Article VIII of the Ontario Volleyball Association’s (OVA)  Bylaws, the OVA Board of Directors have called a Special Meeting of members to take place on November 7, 2021, at 11:00 a.m. to present and vote on the proposed OVA Bylaw revisions.  

The agenda of the Special Meeting of Members is to vote upon seven motions to amend the OVA’s Bylaws to comply with the legal requirements of the Ontario Not-for-Profit Corporations Act (ONCA), that will be proclaimed on October 19, 2021.  

As per the OVA current Bylaws, Section 8.1 “These Bylaws may only be amended, revised, repealed or added to by a two-thirds affirmative vote of the voting Members present at a meeting duly called to amend, revise or repeal these Bylaws. Upon affirmative vote, any amendments, revisions, addition or deletions will be effective immediately.” 

The agenda for the Special Meeting of Members is as follows: 

  • Call to order 
  • Present the Agenda 
  • Establishment of Quorum 
  • Appointment of Scrutineer 
  • Declaration of any Conflicts of Interest 
  • Presentation of Proposed By-Law Revisions 
  • Approve Motions of Proposed By-Law Revisions 
    1. Motion 1 – Housekeeping – Update Article 1, 13.1 and 13.2 
    2. Motion 2 – Housekeeping - Move membership specifics to policy 
    3. Motion 3 – Housekeeping – Edits to Articles 3.1-3.5, amendments due to ONCA 
    4. Motion 4 – Housekeeping – Edits to Articles VIII-XI, amendments due to ONCA 
    5. Motion 5 – Voting structure – remove delegate voting, amendment due to ONCA 
    6. Motion 6 – Board composition, election cycle and reframe Regional Council 
    7. Motion 7 – repeal 2016 version, confirm adoption of 2021 by-laws 
  • Adjournment  

For a full listing of the agenda and motions for the regional voting delegates to vote upon, please click the following document.  

Relevant Documents

Only regional voting delegates will be eligible to vote at the Special Meeting of Members on the proposed Bylaw revisions.  

To express interest in becoming a regional voting delegate at the Special Meeting, a member must submit their name online via OVA Formstack.  Regional delegates will then be voted upon at each region’s Regional General Meeting.  

Note: Interested individuals do not need to participate in the Regional AGM to be voted in as a regional delegate. 

For a list of the Regional AGM dates, times and to sign up to attend your virtual AGM, please click here.  The proposed Bylaw revisions will be presented at your respective regional AGM’s with an opportunity to ask questions or seek clarification for the Governance Committee members.   

The OVA Annual General Meeting will take place virtually on  December 12, 2021.  

If you have any questions regarding the Special Meeting or the Annual General Meeting, please contact