Tryout Window Policy

The OVA Tryout Window Policy is designed to alleviate stresses on clubs, athletes and families and to provide all clubs with an equal opportunity to select players.

Under the guidance of the OVA's Youth Competitions Task Force, the policy has undergone annual revisions since its inception in the 2014/15 season. The 2017/18 Tryout Window Policy is now available.

Click here to download the 2017/18 Tryout Window Policy and corresponding offer/re-signing forms.

Tryout Window Forms 2017-2018 FINAL.pdf

Continue reading for more information on the implementation of the Tryout Window Policy in 2014/15.


Implementation of Tryout Window for 2014/15 Season

The OVA underwent an extensive consultation process to evaluate the benefits of implementing a Tryout Window. This process took over a year and included feedback from the membership collected through online surveys, as well as an in-person Town Hall meeting. An Ad Hoc Committee was formed to review the Tryout Window proposal, review the membership’s feedback, determine if the proposal should be adopted, and to set the policy’s dates and parameters.  

The Ad Hoc committee determined that a Tryout Window should be adopted for following reasons:

  • To alleviate stresses on clubs, athletes and families.
  • To provide all clubs with an equal opportunity to select players.
  • To provide families with an opportunity to gather information and explore options.
  • To provide time for families to make an informed decision.
  • 70% of the membership surveyed felt that a Tryout Window was “extremely necessary”.
  • To define the season of play for indoor club volleyball.

 
 ADDITIONAL RATIONALE

Tryout Window dates:

  • In many areas school gyms are not available during the first week of school.
  • Beginning a week after school starts offers clubs a chance to promote their tryouts to students.
  • The selected dates were the most popular dates identified by the membership survey.

Re-signing Period dates:

  • Provided enough time for clubs to communicate with their potential returning players.
  • Provided clubs with time to consider each team’s needs with regards to returning players and to organize their tryouts accordingly.

Verbal commitments:

  • Verbal commitments are allowed due to the difficulties involved with enforcing violations.

ADHERENCE:

Ontario Volleyball reserves the right to investigate any possible tryout infractions regardless of how the OVA learns about the incident. This is a self-policing policy and all OVA members are obligated to report any infractions and cooperate fully with the investigation. If Ontario Volleyball determines an offense has occurred, any one or a combination of the following sanctions will be taken, depending on the severity of the offense:

  • Letter of reprimand.
  • Fine of up to $1000.
  • Suspension for up to one year from all Ontario Volleyball events, beginning from the date when the investigation concluded to the individual, team or club.
  • Indefinite suspension from Ontario Volleyball events, beginning from the date when the investigation concluded to the individual, team or club.
  • Individuals, teams, or clubs suspended for more than one year must apply in writing for reinstatement as a member in good standing. Approval for reinstatement will be contingent upon a full review of the application by Ontario Volleyball.

An individual, team or club may appeal a sanction through the Ontario Volleyball Appeals Policy.