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The purpose of the Annual meeting of Regional members of Ontario Volleyball is to deal with the usual Regional business of Ontario Volleyball such as Board reports, Regional Committee reports, Election of Delegates and discussion of new business.
Attending and voting at your Regional Annual General Meeting (AGM) is your opportunity to have a formal say in how Ontario Volleyball operates and to make an impact on policy decisions within your Region and the Association as a whole.
Region 1 AGM
Date: TBD
Time: TBD
Location:TBD
Region 2 AGM
Date: Sunday October 28, 2012
Time: 2:00pm
Location: Vincent Massy PS (The Annex)
15 Janey Avenue North Bay, ON P1C 1N1 | Map
Teleconferencing Info - Toll Free: 888-289-4573 | Access Code – 1757833
Region 3 AGM
Date: Sunday October 28, 2012
Time: 9:30am
Location: McMaster University - David Braley Athletic Center
Teleconferencing available - email:
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Region 4 AGM
Date: Sunday October 28, 2012
Time: 3:00pm
Location: Cobourg Community Centre, Cobourg
Region 5 AGM
Date: Wednesday October 24, 2012
Time: 7 – 9 pm
Location: Sport Alliance Building Boardroom 3 & 4, Toronto
Region 6 AGM
Date: Sunday October 28, 2012
Time: 11:00 am
Location: St. Michael's Catholic High School
2755 County Rd #43, Kemptville, ON K0G 1J0
All Regional AGM’s will follow the same format.
Agenda
The agenda for the Annual Regional Meeting will at least include:
- Call to order
- Establishment of Quorum
- Appointment of Scrutineers
- Approval of the Agenda
- Declaration of any Conflicts of Interest
- Adoption of Minutes of the previous Annual Region Meeting
- Reports of Staff, Board of Directors and/or Committees
- Business as specified in the meeting notice
- New Business/Concerns to be brought to the Association’s Board of Directors
- Elections
- Adjournment
Note – New Business
As per Article VII, section 7.11 of the OVA Constitution, any voting member who wishes to add new business item to the agenda of the AGM must give written notice to the Regional President at least ten (10) days prior to the meeting date or upon the sole discretion of the Regional president or designate.
Please email your Regional president to add new business to the agenda.
Region 1 President: TBD,
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Region 2 President: John Jeffries,
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Region 3 President: Denis Levesque,
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Region 4 President: Janet Cairns,
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Region 5 President: Jim Veitch,
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Region 6 President: John Nguyen,
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Election of Delegates
At the Regional AGM’s, it is a mandatory requirement that your Region selects delegates including alternates for the OVA AGM. Regional Presidents must send their slate of delegates including alternates to the OVA office by November 18th at the latest.
Note: Although your identified delegates need not be present or participate in the Regional AGM, it is important to note that only those names that are on the list that is submitted to the OVA will be declared eligible to vote at the OVA AGM.
- Region 1 is eligible to send one (1) delegate to the OVA AGM on December 1, 2012.
- Region 2 is eligible to send two (2) delegates to the OVA AGM on December 1, 2012.
- Region 3 is eligible to send fifteen (15) delegates to the OVA AGM on December 1, 2012.
- Region 4 is eligible to send five (5) delegates to the OVA AGM on December 1, 2012.
- Region 5 is eligible to send thirteen (13) delegates to the OVA AGM on December 1, 2012.
- Region 6 is eligible to send five (5) delegates to the OVA AGM on December 1, 2012.
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