The Ontario Volleyball Association (OVA) requires mandatory Police Record Checks (PRCs) and Vulnerable Sector Screening (VSSs) checks of all individuals in leadership roles who work directly with athletes. This includes all Staff, Directors, Chairs, Coaches, Managers, Officials, Chaperones and persons who manage finances.
The OVA requires each person to submit a PRC and VSS once every three years. To obtain your PRC and VSS check please visit your local Police Department to obtain the proper documentation. Please check local police department websites for paperwork and procedures that have to be completed.
PRCs and VSSs shall remain valid for three years, upon which time you must resubmit your PSC/VSS. In the off years, you must download and complete the OVA Online Offence Declaration.
Club Coaches - Please submit a copy of your original PRC and VSS to your designated Club Contact person who will then forward a list of all coaches who have completed their PRC and VSSs to the OVA office, c/o Laura Mauer.
What are the steps for Clubs to screen their coaches?
1. Club Coaches can visit their local police department to complete their screening. 2. The designated Club Contact will receive and review their Club Coaches PRC's & VSS's or Online Declaration on a yearly basis. 3. The Club Contact will email the OVA a list of all of their coaches that have completed the Screening Process - Club Coaches are not to send their PRC or VSS directly to the OVA.
What happens if there is a positive result on a PRC or VSS?
If there is a positive result, the OVA Club Contact is to blank out the person's name and must forward this to the OVA Executive Director. At this time, the Executive Director will forward the positive PRC/VSS to the Screening Committee for review. The Screening Committee will make a decision based on the offence and OVA Screening policy to see if the Coach is allowed to coach in the OVA Club stream. This decision will be then returned to the Executive Director and Club Contact.
Until further notice, please go to your local Police Station for all Police Record Checks and Vulnerable Sector Screenings.
Peel Region Residents
If you live in Peel Region, the Volunteer Criminal Record Search Forms must be obtained from the OVA office before going to the Peel Region Police Department. These forms are not available to download online; original copies must be taken to the Police Department. Please contact
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to obtain the proper forms.
Toronto Residents
If you live in Toronto, please visit the Toronto Police Services website - http://www.torontopolice.on.ca/prcp/ and download and print off the CONSENT TO DISCLOSURE Form. Please submit the completed form to the OVA office in person or by mail for approval. The OVA office is located at 3 Concorde Gate, Suite 304, Toronto, Ontario, M3C 3N7. Once the form has been signed by OVA, please mail the form to Toronto Police Services, along with a cheque or money order for $16.95 (made out to Toronto Police Services). The address for the Police Reference Check Program at Toronto Police Services is located on the CONSENT TO DISCLOSURE Form.
York Region Residents
Please visit www.yrp.ca and go to the On-Line form section. Download and print off the VULNERABLE SECTOR SCREENING form. Contact
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at the OVA to obtain a letter confirming volunteer status to accompany your VSS form for processing. Bring the completed VSS form and letter confirming volunteer status in person to one of the York Region Police Department locations (which is listed on the form) along with two pieced of ID, one being photo ID.
Waterloo Region (including Kitchener)
Please contact
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at the OVA office to obtain a letter confirming volunteer status in order to receive a reduced rate for the PRC and VSS.
Sault Ste. Marie Area
Please contact
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at the OVA office to obtain a hard-copy form and letter confirming volunteer status to receive a reduced rate for the PRC and VSS.
OPP Governed Areas
If you reside in an area of Ontario patrolled and governed by the Ontario Provincial Police, please contact
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at the OVA office to obtain a confirmation letter and police screening application.
If you have any further questions regarding police screening/checks, please contact Laura Mauer at
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