Hosting Application Process
- Download the Hosting Application Form (Word or PDF)
- Fill out the Hosting Application Form completely (Electronically or Handwritten)
- Using the OVA Facility Classification Chart, please rank the type of facility you have secured for your bid
- Total the number of points your bid has accumulated for Additional Facility Considerations
- Fax or email Hosting Application to the OVA
Application Deadlines
First Deadline: Sept. 20th
-
Applications received by this date will be processed first.
Hosting will be awarded to these applicants first, provided the application has been completed in full and meets the standard requirements for hosting events.
-
Staff will review all applications received by this deadline before starting to award hosting assignments. This will ensure proper allocation of facilities and equitable distribution.
-
Staff Response Deadline – Sept. 30th
Second Deadline: Exactly Two Months prior to Event Date
(Nov. 29th event is Sept. 29th)
- If the Event has not already been assigned from applications received by the “First Deadline” then Hosting will be awarded to these applicants first, provided the application has been completed in full and meets the standard requirements for hosting events.
- Staff will review all applications received by this deadline before starting to award further hosting assignments. This will continue to ensure proper allocation of facilities and equitable distribution.
- Staff Response Deadline – Five Business days after the 2nd deadline date.
Other Deadlines: Less than Two Months prior to the Event Date
- If the Event has not already been assigned then Hosting will be awarded on a first come first served basis, provided the application has been completed in full and meets the standard requirements for hosting events.
- Staff Response Deadline – 3 business days after receipt of application.
Cancellation Deadlines: Two Weeks prior to the Event Date
- If the Event has not been assigned a Host &/or Facility the event will be Cancelled.
- No attempt will be made to re-schedule the event.
- Movement of teams will still occur and will be based on the Rankings for the cancelled event. (if 2 teams were to move up, then the 2 with the highest ranking will move up. Same for downward movement)
|
